COPAS – CIDCO’s Online Plan Approval System

Hello Folks,….. Automation of the technical scrutiny, quick processing and disposal of building permissions, effective monitoring of file processing and enhancement of citizen services will be achieved through COPAS. The main goals that CIDCO would achieve through the implementation of COPAS are:

  • To create easy access to services of CIDCO for all the stakeholders
  • To make existing processes more efficient by reducing the time consumed in file movement
  • Easy access to information for citizens
  • Efficient and better MIS systems for improving the internal efficiency of operations

Refrence By Copas

COPAS – CIDCO’s Online Plan Approval System

COPAS: Application Information:

Building Permission section of Planning Department is the nodal agency for approval of development permission of buildings (commercial, industrial and residential etc) based on specific guidelines and stipulated set of rules. As per the relevant provisions of the Act, any person desirous of undertaking a construction activity (New as well as modifications), is required to obtain prior clearances from the CIDCO (dealt in Building Permission section) before embarking on the same.

The Building Permission section performs scrutiny and processing of building plans and issues Development Permissions (CC). No person shall carry out development or building construction activity without obtaining permission from the corporation.

The licensed architect shall prepare and duly sign on plans and shall indicate his name, address, qualifications and license number as allotted by the Council of Architecture. The plans shall also be duly signed by the Licensee indicating his address.

In case the Owner (Licensee) of authorized & legal plot wishes to have construction, they may apply to the Corporation in the prescribed format with approved plan and proposed building drawing prepared using AutoCAD (both architectural & structural) along with the requisite scrutiny processing fees and ownership documents.

Compliance with the provisions of General Development Control Regulations (GDCR), MRTP (Maharashtra Regional Town Planning) Act & GRs is must for any building plans. Both architectural and structural drawings submitted by the architect would be scrutinized using COPAS and scrutiny reports are generated.

All construction or work for which permission is required shall be subject to inspection /scrutiny of Document, Site, and Drawing by the Corporation. Inspection, where required, shall be made within the stipulated time period (8 days) following the receipt of application. Plan may be approved or refused after scrutiny. Once plan is approved and Commencement Certificate (CC) is issued after which owner shall be free to continue the construction according to the sanctioned plan?

Architects should submit site photographs with latitude and longitude from all sides (as plot shapes may be zigzag and not geometrical). Site inspection authority should also take site photographs with latitude and longitude from all sides during site inspection and system would match the coordinates (latitude & longitude) of submitted site photographs for correctness and further processing.

System provides verification checkboxes and space to write comments for site photographs provided by the architect and option to attach site photographs with latitude and longitude taken by site inspection authority during site inspection.

Proposal for development permission may be refused after scrutiny (Scrutiny of Documents, Site, and Drawing) by competent scrutiny authority (Surveyor / D ‘Man / Sr. D ‘Man / AE / AEE / Asst. Architect / Dy. Planner / Associate planner ). In case of refusal after scrutiny by the competent authority and subsequent resubmission by the architect, proposal directly goes the authority for further scrutiny which has refused the proposal.

System generates building as well as fire scrutiny reports using COPAS based on building bye laws (GDCR) and fire norms.

Architect (License) should submit hard copies of the documents (ownership documents & NOCs) within 8 working days of proposal submission. Application system displays a message for this on architect’s dashboard.

Inward clerk has option to reject the proposal if hard copies are not received within 8 working days.Scrutiny (Document, Site and Drawing Scrutiny) should be completed within 8 working days. At the first inspection, the Authority shall determine to the best of its ability that the building has been located in accordance with the approved site plans.

Building Permission section of planning department provides details of various fees such as scrutiny fees, security deposits, developmental charges, infrastructure development charges, and demolition charges etc. Accounts section takes care about collection of the fees and maintenance of appropriate records.

Accounts Section (Account Clerk) will receive the payment in form of DD (Demand Draft) only and issues payment receipt.

Architect /Owner submit the payment receipt at the counter of Inward Clerk (Building Permission Section) for updating the payment details (Payment amount, mode of payment, date of payment, DD/Online payment reference number) into the system.

Challan payments can be made either online using application’s interface or offline at Accounts Section’s counter. Cash / Cheque payments are not accepted at CIDCO.

Architect (Owner) is required to pay scrutiny fees on proposal submission. Proposal acceptance acknowledgement and permanent file number is generated by the system after payment of scrutiny fees. System provides interface to both Architect and Owner (licensee) to view and pay scrutiny and other fees (challans ) online.

Application system has provision of reassignment of proposal for scrutiny to the competent authority by the higher level authority to deal with unforeseen situations arrived due to sickness, leaves etc.

Resubmission (Revision) of drawing due to deviations as per building bye laws (GDCR) is allowed for maximum 5 times.

Architect / Owner should be penalized by taking the scrutiny fees again by the corporation after 5th Resubmission (Revision) attempt. Application system should have provisions to black list architects based on malpractices such as submission of false documents, more number of attempts for submission of false documents, submission of drawings with failed entities >3 times etc.

Only registered architects with valid license should be allowed for proposal submission. Architects with invalid / expired license s should not be allowed to submit / resubmit proposals. Such architects would have view only rights of earlier submitted proposals.

CIDCO issues LETTER OF INTENT (LOI) for proposals with gross built up area > 20000 square meter for obtaining Environmental Clearance from authorities concerned and issues CC after receiving Environmental Clearance Certificate.

The permission once accorded shall remain valid up to one year. The permission shall be got revalidated

before the expiration of this period. Such revalidation may be permitted for three consecutive terms of

one year each (i.e. 1 + 3), after which proposals shall have to be submitted afresh. No drawing scrutiny is

done at the time of CC renewal, only documents are validated. Renewal fees (Premium for ex

tension of time period) is taken. CC extension /Revalidation letter is issues by the corporation after renewal. Renewal of Development Permission (CC) will not be there if plinth completion process is already started.

The Authority may either sanction or refuse the plans and specification or may sanction them with such modifications or directions as it may deem necessary and there upon shall communicate its decisions to the person giving the application. If within period of 60 days, the Authority fails to intimate in writing to the person, who has given the application, of its refusal or sanction, the application with its plans and statements shall be deemed to have been sanctioned. Subject to the condition mentioned in this rule, nothing shall be construed to authorize any person to do anything in contravention of or against the terms of lease or titles of the land or against any other law operating on the site of the work.

Application system has provision of verification of approved proposals by immediate next higher level approval authority. Out of 10 approved cases, at least 1 approved case must be verified by the next higher level approval authority. Application system, after approval of 10 cases should display an alert to send 1 case to next higher level approval authority for verification.

In the case of refusal the Authority shall give the reasons and relevant provisions of the rule which the plans contravene. The Authority shall as far as possible advise all the objections to the plans and specifications in the first instance itself and ensure that no new objections are raised when they are resubmitted (revised) after compliance of earlier objections.

The Authority may revoke any permission issued under the provisions of these rules wherever there has been any false statement or any misrepresentation of any material fact in the application on which the permission was based.

Once Development Permission (Commencement Certificate) is issued /granted, Owner (Licensee) will start building construction work strictly as per approved plan and complete up to plinth level.

After giving Development Permission, CIDCO would upload Commencement Certificate (CC), approved drawing and building floor details on its website that should be viewable / downloadable to the Architects / Owners / Citizens.

Temporary Development Permissions are given on plots where land acquisition by the government is notified and in process but not acquired yet. Temporary permission given never becomes permanent permission. As the temporary permission is given on notified land, it requires renewal (revalidation) every year, if work did not commence. Temporary permission is one time permission and no plinth completion / 1st habitable floor completion or occupancy certificate is issued for constructions on such notified plots.

Development Permissions for installation of Mobile Tower are given on plots / buildings where structure and mobile towers installation is proposed. Different ownership documents and NOCs from different departments like Airport Authority of India are required to process Development Permissions application for Mobile Tower.

Development Permissions for installation of Hoardings are given on plots /buildings where structure and installation of hoardings is proposed. Different ownership documents and NOCs from different departments are required to process Development Permissions application for Hoardings.

On completion of the construction of the plinth the owner of the building shall obtain from the Corporation a certificate to the effect that the plinth has been constructed strictly in accordance with the permissible covered area. The owner shall give an application to the Corporation, which shall either issue the Plinth Completion Certificate (PCC) or order suitable changes to be made as per the approved plan.

The owner shall carry out such instructions as are given, failing which the authority will be competent to demolish such part of the plinth as in under objection. The granting of a certificate or the issue of instructions (Refusal) regarding necessary changes will be done within 7 days of the application, failing which it will be deemed that the certificate has been issued.

Every owner on completion of 1st habitable floor and before completion of building shall obtain from the Corporation, a 1st Habitable Floor Completion Certificate (1st HFCC) to the effect that the building up to 1st floor has been completed as per the sanctioned plan.

If during the construction of a building any deviation from the sanctioned plan is made, the authority may refuse issuing 1st habitable floor completion certificate. The inspection of 1st habitable floor completion of the work shall be made within 7 days following the receipt of application.

After completion of the building and on application of the licensee, the corporation will scrutinize and validate as built drawing for deviations if any at occupancy stage and issue occupancy certificate or refusal of the building occupancy within 30days from the receipt of such request. If such permission or refusal is not issued within 30 days from receipt of the application has not been issued by the corporation within the period it would be deemed that the occupancy permission has been issued.

System should identify gaps in CC and OC stage drawings. In case of major deviations, amended CC will be required.

At the request of the owner Part Occupancy may be granted to

  • One or more buildings in a layout of multiple buildings
  • In case of multi-dwelling units, part of the building where more than 50% construction is

completed and safe occupation of completed structure is not obstructed due to ongoing

activities.

  • In case of Residential-cum-Commercial Plots, either residential or commercial part provided that the portion, for which Part OC is applied, shall be completed in all respects.

Provided further that the owner/supervisor of the project shall take responsibility of public safety and health of the occupants in such part Occupancy issued buildings and indemnify the corporation in the prescribed format. As per the direction given by Honorable MD, Part OC in a single building may be permitted.

System generates MIS reports, displays status on GIS map, displays site photographs, drawing PDF, approval certificates, online payment interface, SMS notifications and proposal status on citizen search interface.

 

Building Permission Video by cidco Copas