Technology

6 Factors that You Need to Consider When Choosing Email Signatures

How can you choose the right email signature provider? What factors should you look out for when choosing a provider? Find out all about these in this post.

With the growth in the adoption of advanced technology, many organizations are integrating different web applications into their business processes. A digital signature is one of such trendy technology. With the need for contactless business activities and social distancing, businesses are looking for ways to improve workflow even as they work remotely.

The electronic signature has become a major interest for organizations today because of what it represents. With this piece of technology, businesses can conduct their businesses and validate documents without physically signing any paper.

Digital signatures have helped numerous individuals and organizations handle a huge volume of transactions and document processes, especially during the current pandemic. There are also reports that organizations that use digital signature experience better efficiency in terms of document workflows more than their counterparts that are yet to adopt the technology.

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With the growth in adoption, there is also growth in the number of electronic signature providers in the market. This means you have to be careful when choosing a provider to ensure you get the best solution. Undoubtedly, there are many reputable providers that you can trust but there are also some that you may want to be cautious of.

 In this article, we will look at top factors that you need to consider when choosing email signatures. If you want to get started and try out some features of a reputable digital signature provider, check out free e-signatures available at Signature Generator.

Top Factors for Choosing the Right e-Signature Provider

Many considerations should go into choosing an email signature provider. Remember; your signature is an important symbol and so are your documents. Therefore, you should be careful about the type of websites you upload your documents to and share your signature. Here are some top factors that you should consider when choosing an email signature provider.

1. Service Compliance with the Law

The first factor to consider is how compliant the e-signature provider’s service is to the law that governs the usage of digital signatures. You should check the website for such details. So, what should you look out for? Check out the terms of use of the platform and see if its application complies with the legislation.

Also, check to see if the platform provides information on how its software works in line with the provision of specific laws. If you cannot find relevant information or you feel that the site does not look reputable, you are better off checking another platform for your e-signature solution.

 2. The ease of use of the Digital Signature Software

The usability of the electronic signature software will determine your seamless use of the app over time. You should consider trying out the trial version of the software to see how it works before investing in a full package. This will help you to have the full experience of creating, signing, sending, and receiving documents at the online platform.

You should know that no technology is 100% perfect. Sometimes, you may have an issue using the platform. When this happens, how do you get support from the provider? You do not have to wait until you have the issues before you contact customer support. While using the free trial, try to reach out to the customer support team and evaluate how responsive they are.

3. How does it integrate with your Business’ internal infrastructure?

It is critical to choose a platform that can seamlessly integrate into your internal systems. You should choose a digital signature solution that allows you to incorporate it into your current business processes and infrastructure.

Remember; e-signatures are an investment and your clients as well as staff members should be able to access and use them anytime they need to. Unfortunately, some e-signature providers do not support this capability. Therefore, you should check the standard document workflows of the provider to ascertain if they can be integrated into your business systems.

Check out the Application Programming Interface of the digital signature solution that you want to invest in as well as other providers. This will help you to compare and make an informed decision.

4. Seamless Mobile Experience

A large percentage of corporate projects are carried out on the go. People access emails, documents and handle projects on the go. Your e-signature solution provider should offer a seamless mobile experience. Your workers should have the flexibility of securely creating, sending, signing, and managing documents from anywhere and on the go.

You should choose a digital signature software provider that offers applications that are native to all major platforms, including the web, Android, and iOS. This makes it possible for employees to leverage instant alerts and complete tasks in real-time.

5. Compatibility with Different Applications

Your e-signature platform should be compatible with standard applications. For instance, you should be able to use the e-sign tool on Adobe Acrobat, Ms-word, Excel sheet, Microsoft PowerPoint, and even on images. Some e-signature platforms allow users to use one signature per time.

This means that it will be difficult to carry through your signature across different documents. Some platforms also make it impossible to add new signatures. This means you are stuck with only one. This can be frustrating especially if you have different signatures for different purposes.

6. Company Branding Possibility

Branding is critical to any business and it is what sets you apart from your competition. Although branding may look unimportant to an average business person when it comes to e-signature, you must realize that keeping your brand identity in your customer’s face promotes a consistent brand experience. 

If you are going to invest in an e-signature solution provider, you might as well choose one that allows for company branding. Choose a service provider that gives you the platform to customize documents with your company’s logo and colors.

Conclusion

Irrespective of the nature of your business, your choice of e-signature provider can either improve or diminish your business prospects. When you choose the right e-signature solution, you can seamlessly control your transactions and document workflows more efficiently. You can keep track of the digital footprint of the document and you can organize and manage documents properly.

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